Top Expense Reporting Tools: Efficient Apps for Managing Your Expenses


Balance Pro Staff

posted on

April 24, 2023

Expense reports are an essential aspect of managing a business. Not only do they aid in decision-making, but they also enable you to monitor your budget. However, creating them manually can be time-consuming. Luckily, there is a solution to this issue: an expense report app.

If you are still relying on manual expense reporting, you may be squandering valuable time and money. Manual processes increase the likelihood of human errors, and they also take time away from other important tasks. Thankfully, there are numerous alternatives available to you.

Nowadays, technology has made expense tracking more convenient than ever. In fact, with the abundance of expense report applications, it can be challenging to pick one that suits your needs. In this article, you will discover some of the best expense report apps and their advantages, as well as free options. By the time you reach the end, we hope you will have found the best expense tracking app for your business.

What is an Expense Report App?

To determine which expense tracking app is best suited for your company, it's crucial to comprehend their purpose and benefits.

Expense tracking technology enables businesses to monitor and report all their expenses efficiently. For companies with hundreds of daily transactions, manual expense reporting can be particularly daunting, and it can be challenging to keep track of all the expenses.

With an app, employees can upload receipts and record expenses from anywhere, making the process quick and easy. This enables you to create real-time expense reports, which can be used for tax purposes and accounting.

The best expense tracker apps also provide real-time reconciliation and reimbursements. If your employees use personal credit cards to make purchases, an app can hasten the approval process. Many apps even enable direct deposit reimbursements, allowing employees to receive their payments immediately.

Benefits of Expense Reports

Now that you have a better understanding of what expense reports do, let's delve into some of their benefits. Apart from effortless reporting, expense reports offer several advantages to businesses, such as:

  • Better Business Decision-Making: Real-time analytics provided by expense reports enable you to make smarter, more informed decisions. You no longer have to rely solely on gut instincts. Instead, you can rely on the numbers to guide you. Expense reports can highlight areas where you can increase spending or where you need to cut back.
  • Simplified Tax Filing: If you haven't been tracking expenses throughout the year, the tax filing process can be more stressful. Fortunately, expense reporting simplifies and expedites tax filing. Additionally, improved accuracy can help you optimize your return.
  • Employee Accountability: Approval flows in expense reporting apps enable you to keep your employees accountable. These apps automatically flag expenses that go against company policies. For instance, they ensure that employees do not get reimbursed for their entertainment expenses while on a business trip.

Are There Free Expense Reporting Apps?

We understand that not every company has a substantial budget for expense tracking. Fortunately, you don't have to spend a lot of money to get an expense reporting tool for your business. Small business owners and self-employed individuals can choose from several free expense tracker apps. Although these apps may not offer all the extra features, most provide the essential functions needed for expense management.

It's worth noting that some expense report applications have various subscription levels. The free version may suffice for your small business needs. As your company grows, you can always upgrade your subscription for additional benefits and features. This flexibility allows you to continue expense tracking without any interruptions. Read on to discover some of the best options available for your company.

The Top Expense Report Tools

If you're feeling overwhelmed by the multitude of expense management options available, don't stress out any longer. We have conducted comprehensive research on several of the top expense tracking tools in the industry. Our research led us to discover the five most impressive tools for generating automated expense reports.

1. Receipt Cat

Receipt Cat is an expense tracker app that simplifies the organization of receipts and maximizes business tax deductions. The app scans receipts and captures important information using the phone's camera, eliminating the need for manual data entry. Users can organize their receipts into custom categories and use search and filtering functionality to find a specific receipt easily. The app's reporting dashboard provides valuable insights into the company's performance and helps make informed business decisions. Receipt Cat offers a 14-day free trial with no credit card required to sign up.

A few favorite features include:

  • Snap photos of receipts using your smartphone camera
  • AI scanning of receipts and capturing of key information
  • Elimination of manual data entry, saving time and effort
  • Intuitive and easy-to-use expense management system
  • Customizable categories for organizing receipts
  • Search and filtering functionality for easy retrieval of receipts
  • Clear reporting dashboard offering a comprehensive overview of business expenses and income
  • Valuable insights for making informed business decisions and managing finances effectively

2. Zoho Expense

Zoho Expense is another excellent free option for expense tracking. You can begin using the basic version without any cost. If you require additional features, premium plans are available. We particularly like this free app because it's available for all mobile phone users. Both iOS and Android phones can download the expense report app.

However, the cost is not the only reason why Zoho Expense deserves a spot among the top five expense management apps. Zoho Expense boasts several impressive features that set it apart from its competitors:

  • Receipt Scanning: With the help of a mobile device, your employees can easily digitize paper receipts, making it easier to create expense reports while on the move.
  • Ease of Use: The app offers a user-friendly interface and automatic approvals, simplifying the process of creating expense reports.
  • Mileage Tracking: If your business requires a lot of travel, you'll appreciate the mileage tracking feature. Zoho Expense has a built-in GPS, enabling you to calculate mileage with precision automatically.
  • Credit Card Reconciliation: The app allows you to sync your bank account and credit cards, making reconciliation and reimbursements a breeze.

3. Expensify

Expensify is a great option to consider if you can afford to invest a few dollars every month. If you own a business with multiple employees, you will be required to pay per user. This mobile app is an excellent choice for larger businesses because it's available for both iOS and Android phones.

The basic subscription primarily focuses on expense tracking. However, users who upgrade to the premium subscription can access additional features and benefits. The following are just a few of our favorite features:

  • Automatic Mileage Tracking
  • Automatically Reimburse
  • Syncing with Accounting Software
  • Free Expensify Credit Card
  • Expense Management for Corporate Cards
  • Multi-Level Approval Workflows
  • Concierge Travel Agent

4. PocketGuard

PocketGuard is a budgeting and expense tracking app that helps you stay on top of your finances by providing a clear overview of your spending, bills, and savings. It also tracks your net worth and provides personalized recommendations for financial goals.

  • Automatically tracks all transactions from your bank and credit card accounts
  • Categorizes income and expenses to show where your money is going
  • Displays a clear overview of cash flow, net worth, and bill due dates
  • Helps create a budget and savings goals based on income and expenses
  • Provides personalized recommendations for saving money and improving finances
  • Enables tracking of progress over time and adjustment of budget and goals
  • Offers a user-friendly interface with customizable categories and transaction labels
  • Includes advanced security features to protect financial information.

5. QuickBooks

If you are already using QuickBooks for your accounting software, it makes sense to use their mobile expense tracker as well. This way, all of your essential information remains in one place. By using QuickBooks for your expense management needs, you can take advantage of several benefits and features:

  • Sync Accounts: You can automatically import data from your credit cards and banks by syncing them to QuickBooks.
  • Create Estimates: If creating estimates is a part of your business, this app is perfect for you. You can quickly create automatic estimates on the go.
  • Scan Receipts: As long as you have internet access, you can scan and upload receipts. The app converts them into smart receipts and categorizes them automatically.
  • Real-Time Analytics: The mobile app automatically imports all of your expenses, enabling you to generate updated expense reports in real-time.

6. You Need a Budget (YNAB)

YNAB is a comprehensive budgeting app that helps you create a budget, track expenses, and plan for future expenses. It also provides personalized coaching and financial education to help you achieve your financial goals.

  • Helps you create a budget based on your income and expenses, and track your progress over time
  • Connects to all of your bank and credit card accounts to automatically import transactions
  • Allows you to set financial goals and create a plan to achieve them
  • Provides personalized coaching and financial education to help you improve your financial habits
  • Helps you prioritize your spending by assigning jobs to every dollar you earn
  • Offers real-time synchronization across multiple devices so you can access your budget from anywhere
  • Enables you to reconcile your accounts and ensure that your budget matches your actual spending
  • Provides detailed reports and insights to help you understand your spending patterns and make informed financial decisions
  • Includes a user-friendly interface with customizable categories and transaction labels
  • Offers advanced security features to protect your financial information and prevent unauthorized access.

The Best Expense Report App for Your Business

If you're still on the hunt for the perfect expense management app, look no further than Receipt Cat. Our mobile app is available for both iOS and Android platforms, and the best part is that you can try it for 14 days free!

Once you sign up for our services, you can submit expenses through email or the app itself. After scanning all of your receipts, you can create useful expense reports. Additionally, you can send the data to cloud-based storage or accounting software.

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This post is for informational uses only and is not legal, business, or tax advice. Please consult with an attorney, business advisor, or accountant with concepts and ideas referenced in this post. Balance Pro assumes no liability for actions taken in reliance upon the information contained in this article.

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