Receipt Organizer Software: The Top 8 Solutions


Balance Pro Staff

posted on

April 5, 2023

As a freelancer, self-employed professional, small business owner, or bookkeeper, you're likely aware of the challenges associated with managing receipts.

The task of scanning numerous new receipts or sorting through your existing collection of invoices can be time-consuming and expensive. Luckily, receipt organizer software provides an efficient solution for storing and organizing your receipts digitally. So, let's explore the top 8 receipt software solutions available.

The 8 Best Receipt Organizer Software

Receipt Cat

For freelancers, independent contractors, or self-employed individuals, handling expenses can be daunting and time-consuming. Receipt Cat is a fantastic expense tracking tool designed to streamline receipt organization and help you optimize your tax deductions.

With just a few taps on your smartphone, Receipt Cat allows you to efficiently track and organize your receipts. Simply take a photo of your receipt using your phone's camera, and the app will handle the rest. It automatically scans receipts and extracts essential details like merchant name, taxes, total, and date, eliminating the need for manual data entry and saving you time.

The intuitive expense management system in Receipt Cat makes it easy to categorize your receipts in a way that suits your needs, even allowing for custom categories. The app's search and filtering features make locating specific receipts hassle-free.

Receipt Cat's reporting dashboard offers a comprehensive view of your business expenses and income, providing valuable insights into your financial performance. This information is crucial for making informed business decisions and maintaining control over your finances.

To test Receipt Cat, take advantage of the 14-day free trial, which doesn't require a credit card for sign-up. With a user-friendly interface and robust features, Receipt Cat is an ideal solution for anyone seeking to simplify their receipt and expense management process.


Expensify's receipt organizer for small businesses offers a variety of pricing plans to suit your needs. Individuals can use the service for free, with up to 25 receipt scans per month, while paid plans range from $4.99 to $9 per month.

If you're searching for a receipt scanning software that also organizes your receipts, Expensify is an excellent choice. Simply snap a photo of your receipt, and it will automatically be uploaded into the system. However, you'll need to input some data manually for accurate receipt storage.

The advantage of Expensify is its seamless integration with numerous popular business and accounting platforms, such as QuickBooks, Xero, and NetSuite. This allows you to effortlessly track and view expense reports from your preferred software. Just start uploading and labeling receipts, and let Expensify take care of the rest!


Divvy is a comprehensive expense management and receipt scanning solution. One of its key advantages is that it's entirely free. However, to access this benefit, you'll need to use a Divvy card and account for your business-related purchases. While you can use other receipt scanning software alongside Divvy, most of the expense management occurs within its system.

The requirement to use a new card and account may deter some, but there are still plenty of reasons to consider Divvy as your next accounting software. It boasts a top-notch user interface that is not only easy to use but can also make budgeting enjoyable. Furthermore, Divvy's digital receipt app enables you to conveniently view and manage your receipts on the go.


Neat is a digital filing and organization software that streamlines the management of documents, including receipts, for individuals and businesses. With its receipt scanning feature, Neat allows users to scan physical receipts using a mobile app or desktop scanner. The software then extracts essential information like date, vendor, and amount, saving it as metadata. Neat's OCR technology reads the text on the scanned receipts, making them easily searchable based on specific criteria.

The software simplifies the organization of expenses by enabling users to create custom categories and automatically categorizing receipts based on extracted information. This organization, coupled with Neat's expense tracking and reporting capabilities, allows users to generate reports based on various criteria, helping them monitor spending and prepare financial statements more efficiently.

Integration with popular accounting software, such as QuickBooks, is another significant benefit of Neat. This integration facilitates the synchronization of receipt data and streamlines the bookkeeping process. Additionally, Neat promotes collaboration and sharing by enabling users to share scanned receipts and expense reports with team members, clients, or accountants.

Lastly, Neat ensures the secure storage of all scanned receipts and associated data in the cloud. This cloud storage allows users to access their receipts from any device with an internet connection, making their financial information organized and readily accessible. By using Neat, individuals and businesses can effectively reduce paperwork, manage receipts, and maintain financial organization.

Zoho Expense

Zoho Expense is a digital receipt organizer designed for freelancers who prefer a mobile and user-friendly solution. The mobile app enables you to scan receipts and manually organize them as needed. You can also email digital receipts to the Zoho Expense software and synchronize the data with various small business applications.

A standout feature of Zoho Expense is its storage capacity. Unlike most receipt software products that limit the number of documents you can upload per month, Zoho Expense offers plans with a set amount of storage space (5 GB and above). As receipt images typically require minimal storage, this allows for more receipt scanning and storage.

Zoho Expense provides some of the most competitive pricing options. The Base plan is free, the Standard plan costs only $5 per month, and the Enterprise plan is available for $8 per month. If you're looking for an affordable way to manage your receipts and don't mind doing some manual work, Zoho Expense presents excellent value.


Evernote is a versatile note-taking and organization app that can be adapted for receipt organization. You can use the mobile app to capture images of physical receipts or save digital receipts as PDFs or images. Organize your receipts by creating dedicated notebooks or using tags to categorize them based on criteria such as date, vendor, or expense type. Evernote's OCR technology recognizes text in receipt images, making the content searchable within the app, while annotations and comments allow you to add context or highlight important information.

Syncing your data across multiple devices ensures you have access to your receipts whenever and wherever you need them. The app can also integrate with various productivity and financial apps, like IFTTT, to create a more seamless workflow. For instance, you can automatically save receipts from services such as Gmail or Dropbox directly to Evernote.

By leveraging Evernote's features, you can establish an efficient and easily accessible system for organizing and managing your receipts. Its flexibility in categorization, search functionality, and integration with other apps make it a valuable tool for keeping track of your expenses and maintaining financial organization.

SAP Concur

SAP Concur offers a broad array of solutions for both large and small businesses. Many of its receipt organization products cater to business travelers or companies handling a high volume of receipts, invoices, and reimbursement requests. As a result, the SAP Concur digital receipt organizer can efficiently manage a vast number of documents from diverse sources.

However, SAP Concur's pricing structure is less transparent than that of many other brands. To request a price quote, you'll need to contact SAP Concur directly and provide information about your specific needs. Given its focus on business travelers and businesses, it's likely that their pricing structure may not be as competitive as some other software products on this list.

SAP Concur offers a comprehensive overview of your expense reports and business finances. By organizing your receipts and generating weekly expense reports, SAP Concur delivers the most relevant and current information. This not only enables you to organize your receipts but also empowers you to make data-driven decisions and monitor your business's growth over time.


Wave is a free accounting software designed for small businesses, freelancers, and entrepreneurs, offering various features such as receipt scanning and organization. Users can capture images of physical receipts with Wave's mobile app or upload digital receipts in formats like PDFs or images. The software uses OCR technology to extract essential information from the receipts and automatically enters it into the accounting records, reducing manual data entry and potential errors.

The software allows users to categorize expenses by assigning categories to each receipt, making it easy to track and organize expenses. Users can search for specific receipts or expenses based on criteria such as date, vendor, or category, ensuring easy access to relevant information when needed. Wave's receipt organization capabilities are integrated with other accounting features like invoicing, expense tracking, and financial reporting, providing a comprehensive financial management solution.

By using Wave, users can simplify expense tracking, reduce manual data entry, and maintain accurate financial records. Its seamless integration with other accounting features makes it an ideal choice for managing small business or freelance finances, ensuring up-to-date and accurate financial records.

Which Receipt Organizer Software Is Right For You?

When choosing a receipt organizer app, consider the following factors to ensure that you select the best solution for your needs:

  1. Functionality: Evaluate the app's features to ensure it meets your requirements, such as receipt scanning, OCR, expense categorization, and reporting capabilities. Some apps may also offer additional features like mileage tracking or integration with accounting software.
  2. Ease of use: The app should be user-friendly and intuitive, making it easy for you to organize and manage your receipts. Consider the app's interface, navigation, and overall user experience.
  3. Compatibility: Check if the app is compatible with your devices and operating systems (iOS, Android, Windows, etc.). Some apps may only be available for specific platforms, while others may offer cross-platform compatibility.
  4. Cloud storage and accessibility: A receipt organizer app with cloud storage allows you to access your receipts from any device with an internet connection. This feature ensures that your data is always available, secure, and backed up.
  5. Security and privacy: Assess the app's security measures, such as encryption and data protection policies, to ensure your financial information is safe and secure.
  6. Pricing: Compare the pricing structures of different apps to determine which one offers the best value for your budget. Some apps are free, while others may require a subscription or offer in-app purchases for additional features.
  7. Customer support: Choose an app with reliable customer support, including responsive communication channels and helpful resources like FAQs, tutorials, or user guides.
  8. Reviews and recommendations: Read user reviews and seek recommendations from friends, colleagues, or online forums to gauge the app's performance, reliability, and overall satisfaction among users.

By considering these factors, you can make a well-informed decision when selecting a receipt organizer app that best suits your needs and preferences.

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This post is for informational uses only and is not legal, business, or tax advice. Please consult with an attorney, business advisor, or accountant with concepts and ideas referenced in this post. Balance Pro assumes no liability for actions taken in reliance upon the information contained in this article.

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